A vehicle log book answers the questions that come up every month in a UAE fleet: who had the car, where it went, how many kilometres it did and who was driving when a Salik gate, a Darb gate or a camera recorded it. This free vehicle log book template is built for the UAE: plate code and emirate, Salik tag and Darb registration, trip purpose, start and end odometer, the driver of every trip, fuel, and the fines and tolls that arrive weeks later. Download the Excel file with formulas, or print the PDF or Word version.
All files are free and you do not need to sign up. The Excel file does the sums for you; the PDF and Word versions are for a paper log that stays in the car. Add your logo and change any column you like.
For Arabic-speaking teams there is a full Arabic Excel version, right to left, with extra sheets for maintenance: download the Arabic vehicle movement register or read about it on the Arabic page.
The Excel file has eight sheets and needs no macros. Drop-down lists keep the data clean, and the grey columns are formulas.
A few example rows show how the formulas work; delete them before you start.
Companies call this record by different names: vehicle movement register, trip log sheet, mileage log, driver log book or vehicle log sheet. The content is the same, so one file covers all of them. The printable version follows the same logic: page 1 is the trip log for one vehicle and one month; page 2 holds the fuel and expenses log, the fines and tolls received for that vehicle, and a monthly check for the fleet coordinator, who compares the odometer distance with the sum of the trips.
In the UAE, traffic fines are issued to the registered owner of the vehicle, and for a company car that is the company. Black points can be transferred to the actual driver through the official channel of each emirate, for example TAMM in Abu Dhabi or the MOI app in the northern emirates, but only when the company can show who was driving. Speed matters as well: Abu Dhabi and Sharjah give a 35% discount on many fines paid within 60 days.
Tolls add up in the same way. Salik in Dubai has 10 gates and charges AED 6 at peak times and AED 4 off-peak, plus 5% VAT since 1 June 2026 (AED 6.30 and AED 4.20). Darb in Abu Dhabi charges AED 4 per crossing from 7 to 9am and from 3 to 7pm, Monday to Saturday, and the Ghantoot and Al Qurm gates have charged 24/7 since May 2026. Fuel is not cheap either: Special 95 costs AED 4.28 per litre in October 2026, up from AED 3.69 in September. A log that shows unlogged kilometres and fuel per 100 km is how you notice private trips and fuel misuse early.
Read our Salik and Darb guide for company cars and how to match traffic fines and Salik to the right driver.
A log book works when drivers fill it in every time. In practice lines are written at the end of the week, odometer readings are rounded and the driver who borrowed the car for an hour is missing.
| Paper or Excel log book | Automatic trip log in CT Mobility | |
|---|---|---|
| Who drove | Name written by the driver, if at all | The employee booked the trip and passed a selfie liveness check |
| Times and route | Written by hand, often later | Start and end time and route recorded for every trip |
| Mileage and fuel | Odometer read and copied | Mileage and fuel level recorded for every trip |
| Fines and tolls | Matched by hand against the log | Matched against trip records with the driver and time |
| Reports | Monthly sums in Excel | Reports can be exported |
With CT Mobility, the vehicle log book fills itself, trip by trip and driver by driver. The employee books a company car in your branded app, passes a selfie liveness check and unlocks the car with the phone. The platform records every trip with the driver, the time, the route and the mileage, together with the fuel level, and reports can be exported. Alerts for harsh driving, towing, suspected theft, low fuel and maintenance come on top.
Tracking is included and the driver is known on every trip, for AED 50 per vehicle per month, and you can start with a pilot for up to 2 vehicles with no subscription fee for 3 months; only the hardware, installation and mobile data are paid. See pool car management, the vehicle booking system for employees, vehicle tracking with the driver on every trip and fuel monitoring. More free templates: the daily vehicle inspection checklist, the vehicle request form, the car key register and the vehicle handover form.
Pilot for UAE companies: we connect up to 2 of your vehicles with no subscription fee for 3 months, so you can judge the results on your own operations before any commitment. Only the hardware, installation and mobile data are paid. Go live in about 15 days.
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Yes. The Excel, PDF and Word files are free to download and use, and you do not need to sign up. You can add your logo and change the columns.
None in practice. Both record each trip of a vehicle with the date, driver, purpose, times and odometer. Some companies also call it a trip log sheet or mileage log.
Enter the date and time on the notice and the vehicle in the Fines & tolls sheet. The workbook finds the trip whose time out and time in cover that moment and shows the driver. On paper, use section D of the PDF in the same way.
This template is an internal company record for costs, fines and tolls. Some regulated activities have their own rules: in Abu Dhabi, for example, freight and passenger transport permits require a tracking device from the approved list. Check the rules that apply to your activity.
Yes. The Arabic Excel version is a full vehicle movement register, right to left, with sheets for trips, fuel, maintenance, fines and tolls, a monthly summary and lists of vehicles and drivers.
Yes. The platform records every trip with the verified driver, time, route and mileage, and reports can be exported. You can test it in a pilot for up to 2 vehicles with no subscription fee for 3 months; only the hardware, installation and mobile data are paid.
We have repeatedly proven this in practice with dozens of launched projects and years of successful work. Ask our clients who have tried several IT solutions but still remain with us.
